January 15, 2010

ALA Mid-winter (Boston, MA)

9:00 a.m.-5:00 p.m.

Editors in attendance:

• Seanna Tsung (C) (chair)
• Larry Creider (C)
• Todd Fell (C)
• Nancy Kandoian (C)
• Manon Théroux (C)
• Stephen Skuce (B)
• John Attig (B)

Absent:

• Carolyn Kadri (C)

Notes

The editorial team met and spent the day discussing administrative and content matters. The group agreed that progress was not being made at an acceptable rate. The Chair described conditions that had made it difficult to get discussions going and on track. The group realized that the group need a clear description of the functions of the DCRM editorial chairs. Discussion led to agreement on the following duties:

Responsibility for DCRM chairs:

• Oversight of the versioning of the text of drafts
• Ensuring that current drafts are always available
• Ensuring that the progress of review of drafts and issues is progressing in orderly manner
• Oversight of Wiki maintenance
• Proactive involvement on areas of text
• Keeping discussions decisions on track
• Leading the group to consensus
• Making provisional decisions when needed
• Attendance at and report to the Bibliographic Standards Committee meeting
• Attendance at and report to the MAGERT Cataloging and Classification Committee
• Development of a timeline for next year’s next conference
• Development of a strategic plan for the creation and adoption of the DCRM module

[It occurs to me that another of the chair’s duties is to develop the agenda for and conduct the meeting at the ALA conference, write up the reports for RBMS and MAGERT committees and submit the minutes for team’s meeting.  All these should end up on the Wiki.]

After further discussion, the group decided to try rotating the position chair, so that an individual’s term as chair would begin at the end of each ALA conference and end at the end of the next ALA conference.  The first four chairs under this system will be:

Larry Creider through ALA Annual 2010 in Washington, DC

Todd Fell through ALA Midwinter 2011 in San Diego

Seanna Tsung through ALA Annual 2011 in New Orleans

Manon  Théroux through ALA Midwinter 2012 in Dallas

In addition, the “keeper of the text” and the maintainer of the DCRM(C) Wiki will each be held by one individual and not rotate.  Théroux will be responsible for updating the text as agreed upon by the team members and as needed.  Fell will be responsible for the Wiki.

The group also decided that there will be an intermediate meeting during the second or third week in March.  Théroux, Tsung, and Fell will be present physically, and Kandoian and Creider will participate remotely.

The group will discuss each area week by week and try to get through areas 0-8 by ALA Annual.  The chair will be responsible for setting the topics and summarizing the discussion.

Other decisions made included:

• Examples should be posted on the Wiki

• The term “cartographic materials” was reaffirmed over “cartographic resources.”  Individual materials should be referred to in the rules as “the material” or by a specific material designation when appropriate (e.g. globe).  Individual pieces (or virtual equivalent) should be referred to as “material” because “copy” does not apply to unique materials such as manuscript maps. [Have I got this straight?].  The term “publication” should not be used unless the discussion is deliberately limited to published cartographic materials.

• The current section 1G is to be removed.

Submitted by Larry Creider.