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Examples Found (Appendix Q: Treatment of Map Series and Sets)

Page history last edited by Manon Theroux 9 years, 7 months ago

Q3.4. (Multilevel description)


Ordnance Survey of Scotland / engraved at the Ordnance Survey Office, Southampton. -- Third edition. -- Scale 1:63,360. -- [Southampton, England] : [Ordnance Survey], 1903-1912. -- 131 maps : some col. ; 46 x 61 cm

(Comment: A first-level description for the map series as a whole)


Sheet 1, Kirkmaiden. -- 1905. -- 1 map

(Comment: A second-level description for an individual sheet in the map series)

Bib for third edition

Image for first sheet of third edition

MT: Status: Used 10/19/14


MT: Do we need full examples of first and second level descriptions?

TF: I don't think so; finding appropriate examples might be a bit too onerous. 5/17/13

MT: There are examples in CM's 0K. Here is one of them, which I think represents a map series (please correct me if not!), though we might need to adjust the transcription to be more DCRM(C)-like:

Level one:

Ordnance Survey of Great Britain one inch to one mile map [GMD] : seventh series. — Scale 1:63 360. — Chessington : Ordnance Survey, 1952-1974. — 190 maps : col. ; 71 × 64 cm

Level two:

Sheet 145: Banbury. — [Ed.] B. — Southampton, 1968. — 1 map. — “Fully revised 1965-66”.


There are also examples in CM at 13F. Would this one represent a map series?

Level one:

AA 5 miles to 1 inch easy-fold series [GMD] : [Great Britain]. — Scale 1:316 800. 5 miles to 1 in. — Basingstoke, Hampshire : Automobile Association, [1977]. — 6 maps : both sides, col. ; 104 × 104 cm or smaller, on sheets 42 × 116 cm

Level two:

Sheet 6, Motorists’ map of northern Scotland / designed and produced by the Cartographic Unit (Publications Division) of the Automobile Association. — 1st ed. — 1 map : both sides, col. ; 80 × 104 cm, on sheet 42 × 116 cm. — (AA 5 miles to 1 inch easy-fold series : [Great Britain] ; sheet 6). — ISBN 0-09-211310-9



TF: I was thinking of trying to find earlier examples for these; although out rules can be used for any time period, it seems a bit odd to use modern examples (for which one would have used AACR and now RDA to catalog). But if everyone feels it best to include examples, we can repeat the examples given in CM. 7/21/14

NK: I think it's good to include examples of multilevel description with a first and second level, even if they are modern examples. Here's a single level series record for an older series that we have, that could use some tweaking: http://catalog.nypl.org/record=b19814793~S1. Would we want to substitute that, along with a second level record for one of its sheets?  Also, it would be nice to have a specific suggestion of what linking field(s) to use, or do we not want to get into MARC tags in this Appendix? 7/24/14

TF: I would prefer this example to the ones given in CM. Nancy, would it be to much to ask you to take a stab at the descriptions for the examples? I don't think we'd want to get into MARC coding and linking fields for this appendix (but I've been overridden before ...). 8/17/14

MT: The National Library of Scotland has a nice site on map series with zoomable images of individual sheets. I don't see the series above but there are others from the 19th century:


NK: Here is a stab at providing an example from one of the National Library of Scotland sets, but the first level is abbreviated, like the examples from CM.  (And there were no dimensions, neither for the set as a whole nor for the sheet chosen.) Should it be like a complete record?

Level one:

Ordnance Survey Scotland one-inch series. – 1st ed. – Scale 1:63,360. – Southampton : Ordnance Survey, [1856-1891]. – maps : some col. 

Level two:

Sheet 38, Loch Lomond. – [1867]. – 1 map.

Bib for series at level one

Image for sheet at level two


TF: Should we be recording "one-inch series" in the title when it is not on any piece? Would the title simply be "Ordnance Survey of Scotland"? Also, no edition statement appears on the 1856 maps (at least on none of the images I've viewed). But the third edition maps have the edition statement. How about this:

Level one:

Ordnance Survey of Scotland / engraved at the Ordnance Survey office. - 3rd ed. - Scale 1:63,360. - Southampton : Published by Colonel Duncan A. Johnston, C.B., R.T., Director General, [1903-1912]. - maps : some col. ; 46 x 61 cm.

Level two:

Kirkmaiden, sheet 1. - 1905. - 1 map.

Bib for third edition

Image for first sheet of third edition


NK: That's an improved example. But for the publication date at Level two, shouldn't that be 1905, and not in brackets, because it appears as the publication date in the lower right margin of the Kirkmaiden map?  

Also, I was wondering about the "sheet 1" coming after the "Kirkmaiden" as it does on the map. I looked back at Area 1, and didn't see anything about transposing parts of a title like this, and I realize it says in Q3.4.1.1 "If the title of a part is preceded by a number or unit designation ...," as if it wouldn't always be so. But am I imagining it, or is there something somewhere that tells one to transpose there, so that titles could be sorted numerically? 9/10/14

TF: Yes, the date should be 1905 and have no brackets; thanks. I can't think off the top of my head the instruction you mention in the second part of your comment. 9/11/14

MT: A few things:

- The edition statement appears in spelled-out form and so should be "Third edition" if these are to DCRM(C) records.

- "Southampton" appears as part of the statement of responsibility ("engraved at the Ordnance Survey Office, Southampton") not the publication statement, so I think the place of publication needs to be supplied in the level 1 record

- The publisher name varies on these sheets, depending on who was director general at the time each sheet was published. During this time period there were four different director generals (Johnston, Hellard, Grant, Close) according to the timeline on the Ordnance Survey website. So, in the level 1 record, does that mean we supply the publisher in square brackets as the corporate body "Ordnance Survey" because that's the only thing that pertains to the resource as a whole? or do we transcribe the first name in the level 1 record and indicate in the level 2 records whenever a particular sheet has one of the later names? [I chose the first of these two approaches]

- The initials that appear after the publisher name in this sheet are "R.E." (which I assume stands for "Royal Engineers") not "R.T."

- The publisher statement is actually grammatically integrated with a revision statement on this sheet ("Revised in 1903 and published by Colonel Duncan A. Johnston, C.B., R.E., Director General, 1905"). How to handle that? Put the whole statement in area 4? Or in a note? [I've ignored it for now and just included the 1905 publication date - maybe for the purposes of this example it doesn't matter so much if we transcribe this information or not]

- In the level 1 record, why are the publication dates in square brackets? [I've deleted these brackets]

- In the level 1 record, why wouldn't we give the full number of maps instead of just "maps"? This series is not open. It looks like there were 131 sheets, so use "131 maps"? [that's what I've done] (one snafu - it looks like sheet 50 was never published - maybe that info would just go in a note, though I don't think we necessarily need to show a full record here, with all notes - if we were doing that, we'd need other notes as well)

- I think Nancy's question about whether the sheet # should precede the sheet title is a good one. CM 13.F application 2 says "When transcribing the title of a part, any numbering is given first and is separated from the title by a comma, space (, )." So I think there is our answer. I believe the two taken together would constitute the title proper. [I've transposed the numbering/title and revised the instruction under Q3.4.1.1 so that we can transpose]


Here is what these examples look like in the draft right now:

Ordnance Survey of Scotland / engraved at the Ordnance Survey Office, Southampton. -- Third edition. -- Scale 1:63,360. -- [Southampton, England] : [Ordnance Survey], 1903-1912. -- 131 maps : some col. ; 46 x 61 cm

(Comment: A first-level description for the map series as a whole)


Sheet 1, Kirkmaiden. -- 1905. -- 1 map

(Comment: A second-level description for an individual sheet in the map series)


TF: This looks much better; I think the decisions you outline above make sense to me. 10/20/14


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