DCRM(C) Editorial Meeting

New York City

April 30-May 1, 2011

1. Area 0 comparison chart:

There were several changes to the chart:

     - Prescribed sources for an atlas in DCRM(C) for area 6 should read “atlas t.p.” and not “mon. t.p.” This was not a "correction" in the same way that b (below) was; this was more of a decision.

     - Prescribed sources for Other in DCRM(C) for area 3 should read “any source”; area 4 should read “chief     source, acc. mat.”; and area 5 should read “any source”

     It was noted that the prescribed sources for area 3 for an atlas for DCRM(C) differs from CM: any source (DCRM(C)) vs. chief source, acc. printed mat. (CM). This is because we’ve decided that area 3 is not a transcription field. Additionally, the order of the prescribed sources for area 4 in DCRM(C) is in a different order than CM but matches DCRM(B). We should add this to our list of DCRM(C) deviations from CM

     Manon pointed out that CM’s and AACR2's prescribed sources for manuscripts include published copies but DCRM(C)'s does not. We should check with DCRM (manuscripts), DCRM (music), and DCRM (graphics) to determine if they include published copies in their prescribed sources.

     Also, there is no "acc. mat" in prescribed sources for areas 2, 4, and 6 for mss in CM and AACR2 but we have "acc mat" under Other (which includes ms maps)

2. Discussion Paper 5

After much discussion, it was decided to simplify the rule for providing contents notes for atlases as such (to be found in Area 7):

     The rule will instruct the cataloger to transcribe contents from the title page of atlases if they are presented there formally and have not been transcribed as part of the title and statement of responsibility area. In such cases, provide a formal contents note, following the word Contents with the parenthetical phrase (from t.p.). If a formal statement of contents is not present on the title page, take contents from the head of the parts to which they refer, or, if this is not feasible, from any contents list, etc., that is present.

     If the individual map titles differ from a formal contents on the title page of an atlas, record in an additional contents note, formal or general, the individual map titles, if considered important. In such cases, follow the word Contents with the parenthetical phrase (from individual maps).  The last sentence only applies to formal contents notes. We also agreed that we didn't have to record all the contents in the additional contents note- could just be noting the one title that differed in a general "informal" contents note.

     There will also be an added sentence about appendix F for title access.

     We didn’t decide upon exact wording; Manon will almost certainly rephrase the rule. The first part of the rule is taken directly from CM. The second paragraph was our decision to allow a cataloger to add another note, formal or general, if the individual map titles do not agree with the t.p. contents (if desired).

3. Area 3

     3A3.2. Order. Manon will beef up 3A3.2 to ensure it is understood that mathematical data given in the 255 field should coordinate with the data given in the 245, 300, and 505 fields. Will use text at beginning of CM area 3 for guidance. Will be sure to mention insets and ancillary maps.

     We will add definitions for “inset” and “ancillary” to the glossary. These definitions are not in AACR2's glossary, but are in the glossary for CM.

     3B4. Nonlinear scale. Manon will rewrite 3A3.1 to read: “Record mathematical details in this area in normalized form. Do not necessarily transcribe information in the form in which it appears in the material, unless otherwise instructed  in the following rules (see 3B4).” This applies to the instructions we will add to 3B4 to transcribe what is one the piece, as is suggested in the wiki.

     3B5. Vertical scale. Nancy will follow-up on seeking outside advice as to whether the examples given are correct.

     3D. Statement of coordinates and equinox. Manon will revise 3D1.1, deleting all after "below" in the 1st sentence and deleting the entire 2nd sentence.

     Manon will also revise 3C roughly: single projection rules; two or more projection rules. To add: If there are more than two projections used, omit the projection, make a note if desired. Also, rather than use a comma to separate two projections, DCRM(C) will use “and” [there will be one rule for all materials joining two projections; this is a simplification of CM’s application at 3C1, but it’s okay as this is not a transcription field]. 

4. Area 5

     5A1: delete "of item" from name of element in 5B; make 5D "Size and format"

     5A2. This requires discussion from the whole group; but for now we will make this rule match what is stated in Area 0. Currently Area 0 has a two-part list of prescribed sources: “Any source” for non-atlases and “The whole atlas” for atlases.

     CM 5B3. We will add rules for braille/tactile data before DCRM(C) 5B2.

     CM 5B2. Application 2. “Describe the physical state of the item in hand at the time of cataloging (see 0.5) regardless of how it was issued by the publisher/printer …” This application leads to a larger discussion of what constitutes copy-specific information. Application 2 gives an example of dissection and notes this in the 300. But this will also apply to DCRM(C) 5C1, coloring. This is something we will have to discuss as a group at Annual.

     5B27. Manuscript atlases. Manon will add a section on manuscript atlases before 5B15. We will keep “ms.” in the $b as Randy preferred. Manon noted we are favoring CM over AACR2 in this respect.

     CM 5C1. Color and mounting. To be discussed at Annual (see CM 5B2. Application 2 above).

     5C2. “both sides” and “back to back”; we should discuss this at Annual, as both Randy and Nancy had some fairly strong opinions.

     CM 5C3. Production method. We will include the option to record the method of production, removing the CM parenthetical phrase “other than printing.” We should keep in mind that including the production method in $b messes up the order set out in 5C1 (“production method” precedes the “number of maps, etc. in an atlas”). This should be reconciled.

     5C4-5C10. Manon will renumber this section and revise it to make it more DCRM-like.

     5C6. Two rules for coloring (non-atlas vs. atlas) and the issue of the placement of “col.” in the 300 $b. Manon will rewrite and submit to the group.

     5C6. (and 5C11). Color vs. colored. Local note?  To be discussed at Annual.

     5C7. Will be merged with 5C4, as they are basically the same.

     CM 5C12 (Medium) and CM 5C13 (Material). Related to larger issue of what constitutes copy-specific information. To be discussed at Annual.

     CM 5D1. We will make giving dimensions in nearest millimeter optional (agrees with CM).